• Cox Automotive Canada
  • 11650 199 Street Northwest, Edmonton, AB, Canada
  • Sep 17, 2020
Part time Administration General

Job Description

Primary Location: 11650 199 StEdmontonAB, CA

Division: Cox Automotive

Job Level: Individual Contributor

Travel: No

Schedule: Part-time

Shift: Day Job

Requisition Number: 206284



This position provides general auction customer service, clerical assistance, compiles and maintains records of business transactions and office activities, and handles basic data entry.

*Schedule is 8:30 – 5:00.  The incumbant must be available to work Saturday’s as needed.


Job Responsibilities:

  • Perform sale day administration functions including front counter, collecting & posting payments, issuing bidder badges, updating dealer information, matching ownerships with invoices and cheques, customer service, data entry, filing, etc.
  • Support various auction administrative functions, such as vehicle liens process, entering carproofs, maintain titles, etc. May also support and/or cross train within the commercial accounts department.
  • Cross train into Block Clerk role, and support the block clerk function as needed.
  • Provide quality customer service through a very of communication methods (ie. In person, on the phone, through email, etc). Answer questions and provide support.
  • Perform basic data entry
  • Prepare, issue, and send out correspondence, bills, invoices, receipts, checks, or other documents. 
  • Copy data and compile records and reports.  Sort and file documents.
  • Operate office equipment, such as copier, fax machine, scanner, postage machine, etc.
  • Answer phones, convey messages, and run errands.  Greet and assist customers.
  • Prepare outgoing mail for the auction with sufficient postage and ensure daily mail is posted.
  • Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such.  Actively participate in support of all safety activities aligned with Safety Excellence.
  • Cash handling and balancing. May coordinate with the collection department regarding a variety of functions, including A/R administration, “cash status” concerns, etc.
  • May be required to work overtime (more than 40 hours per week) as business needs dictate.
  • Perform other duties as assigned by management.


Provide additional support, as needed, by:

  • Processing new dealer applications by obtaining the appropriate registration documents according to Auction policy, such as dealer license, registration and insurance, bank reference, etc
  • Maintain appropriate dealer files, updating items as needed. This includes the Auction Access and AS400 systems.
  • Verify validity and status of dealer insurance records, as well as business address and phone numbers. Familiarize new dealers with appropriate Auction policies.


Required Experience

  • 1-3 years of previous clerical or administrative experience
  • 1-3 years of previous customer service experience



  • High School Diploma or equivalent required.
  • Valid Driver’s License and safe driving record required.
  • Good communication and organizational skills required with strong attention to details.
  • Basic computer software skills required.
  • Commitment to providing excellent customer service required.
  • Must be able to use a computer and other office equipment (i.e., copier, fax machine, etc.).
  • Ability to sit or stand for prolonged periods of time.
  • Ability to perform repetitive data entry tasks; manual dexterity.
  • Vision abilities required include close, distance and depth perception.

Work Environment: Office environment. Exposure on auction day to loud noise.



Who We Are

About Cox Automotive

There’s nothing ordinary about Cox Automotive. We are people of every background driven by our passion for mobility, innovation, client success and community outreach. We make buying, selling and owning (or simply using) cars easier for everyone. Touching more than 40,000 clients across five continents, we bring together the best brands and the best teams to propel the automotive industry forward. Some of those team members work for our iconic consumer brands like Autotrader and Kelley Blue Book, while others are creating the future of automotive at industry-facing brands like, Manheim and vAuto.


About Cox 

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us.  Our primary divisions – Cox Communications and Cox Automotive – are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators.  We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation.  We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us at   

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.